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Managing a paper trail of records can be a daunting task for your business. Documents need to be properly stored, managed and accessed in a timely manner in order to support business processes and meet regulatory requirements. Yet properly and efficiently converting files to a digital format requires time, expertise and equipment that most organizations simply don’t have. We also provide professional wide format scanning for engineering drawings, plans, blueprints and other wide format documents.
Arkansas Records Management’s scanning services provide an affordable and convenient solution for the successful conversion of your paper records to a digital file format. We provide a thorough consultation that enables us to customize a scanning solution that best fits your business needs and budget.
Our process ensures the timely and precise completion of your scanning project. Your documents our transferred to our secure document scanning facility where they are prepped for scanning. High speed, production grade scanners then capture and convert your hard copy data while quality control procedures verify that each image is accurately captured.
Arkansas Records Management’s indexing software allows for your data to be organized into customized index fields while Optical Character Recognition technology (OCR) gives you the ability to search for keywords and phrases within a digital file. Your digital data is then transferred to a media format of your choice. You may also access and retrieve your electronic documents online with our EDC web record retrieval service.
We are committed to preserving the security of your business records during each phase of the scanning process. Our professional scanning experts are trained to handle private and confidential information while maintaining a strict chain of custody during the transfer, scanning and delivery phases.
Arkansas Records Management provides scanning services for customers in Hot Springs, Little Rock, Benton, Arkadelphia, Pine Bluff and many otherl Arkansas location.
To find out more about how Arkansas Records Management’s scanning services can help your business reduce the costs associated with storing and managing paper documents, please call us at 501.525.5272 for use the contact form at the top of this page.