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Specific laws and regulations require the retention of documents for a certain period of time, so securely storing and preserving your documents and files is an important part of your business procedures. The challenge is how to achieve your storage and management goals in the most effective manner. A secure and cost effective offsite storage solution enables you to preserve, manage and retrieve your records.
Our records storage facilities and records handling procedures are PRISM Privacy + certified and SSAE 16 compliant. What this means to you is that your records are stored and handled according to the most stringent records management management standards — that are independently audited for strict compliance.
Our offsite records storage services provide secure off-site storage and tracking of your business records. Storing your records offsite not only prevents you from investing in expensive space to meet your document storage need, but also enables you to manage your records more efficiently. Our climate controlled records center is equipped with safety, security and fire suppression systems that ensure the long term preservation of your documents.
Access to our records center is limited to authorized and screened staff, which protects the confidentiality of your sensitive documents. Each document storage carton is assigned a unique bar code label and shelf location and entered into our inventory management database. This provides you with a complete audit trail for your offsite inventory and allows for the quick retrieval of your documents at a moment’s notice.
Your offsite document inventory is available to you 24/7, 365 days a year. Our online portal allows you to request cartons or files conveniently through a secure web connection.
After we receive your request, your document is retrieved from its shelf location and delivered safely to you in one of our alarmed and GPS tracked vehicles. Throughout the retrieval and delivery process we maintain a strict chain of custody to ensure the security and privacy of your information.
We provide records storage services for customers in Hot Springs, Little Rock, Benton, Arkadelphia, Pine Bluff and other central Arkansas locations.
To find out more about Arkansas Records Management’s records storage solutions, please call us at 501-525-5272 or fill in the form on this page.