File Indexing

File indexing makes finding and retrieving your information quick and easy

Staff indexing files

Our professional staff records the contents of your file boxes to our database for fast search and retrieval.

All too often files are carelessly placed in boxes and filing cabinets without being indexed or classified. Retrieving misfiled or lost business documents is a time-consuming process. Further complications are the regulatory and legal fines associated with disorganized or improperly indexed business files that can be extremely damaging to your business – monetarily or otherwise.

How indexing works

When we index your files, our professional staff sorts, organizes, and records an appropriate identifier for each file in a file box — in our inventory management database. The file identifiers are tied to the specific box. You end up with a complete and detailed index of your business files and documents. So, when you need a file retrieved, the search is reduced to a few keystrokes. Indexing means that never again, so you have to dig through dozens of boxes as you hunt for a specific file. Indexing identifiers may include:

  • File type
  • Department
  • Year / Date
  • Retention period
  • Destruction date
  • Customer name/number
  • Patient name/number
  • Other key information

See your file inventory and order retrievals on-line

With our online web portal, you are able to see a complete listing of your file inventory, the specific data associated with each file, and request and retrieve your files and documents as necessary. When your order a file retrieval, one of our professional couriers will securely deliver your files to you

Arkansas Records Management’s file indexing service eliminates disruptions to your business and helps keep you in compliance. We provide file indexing services anywhere in Arkansas.

To find out more about Arkansas Records Management’s file indexing services, please call us at 501.525.5752 or use in the form at the top of this page.


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About our team

Arkansas Records Management is a professional service company based in Hot Springs, Arkansas. We serve organizations throughout the state including Little Rock. Our staff eats, sleeps, and breathes files, indexed fields, retention schedules, audit trails, scanning, and shredding.

As records become more and more complex, and the task of properly managing your firm's documents become overwhelming tasks, we have the solutions to solve those issues and free up your staff and resources to do more of what you do best.