Enterprise Content Management
Many savvy managers with an eye for efficiency, cost control, and increased productivity have turned to Enterprise Content Management as a means of controlling the flow of information through their organizations.
Arkansas Records Management is an authorized reseller of Digitech PaperVision® Enterprise and Image Silo®, two of the leading information management systems.Organizations who employ these systems experience increased efficiency, enhanced security, a fast return on their investment and operational savings.
Service anywhere in Arkansas
Arkansas Records Management provides enterprise content management services for clients in Hot Springs, Little Rock, Benton, Arkadelphia, Pine Bluff and any other Arkansas location. Find out more by calling us at 501.525.5272 or use the contact form to the right on this page.
Here are three videos featuring real people from real companies explaining how Digitech Systems ECM benefits their operations:
Document and Security Management
Bottom Line Booster
Here’s more information on Digitech ECM products and how they work:
Securely manage information
to improve business efficiency
Control access and increase information security using a simple, searchable Enterprise Content Management (ECM) system. Enable automation and tracking of business processes throughout the information lifecycle.
- Reduce information retrieval times and enhance customer service with comprehensive ECM.
- Access and manage files directly from Microsoft® Office and other line-of-business applications.
- Give employees more time to focus on primary business objectives by automating document processes.
Protect information from theft and disaster
- Implement information policies with multiple levels of security and extensive user controls.
- Shield information with encryption both during transmission and when stored.
- Facilitate a disaster recovery strategy with automated backups and redundant copies of information.
“PaperVision® Enterprise allowed us to trade administrative expenses for revenue generating investments.” Hawley MacLean, President, MacLean Financial Group
Comply with regulations and
electronic discovery guidelines
Ensure proper procedures are carried out by automating compliance processes and tracking activity.
- Enforce compliant disclosures by requiring users to record who received information and why.
- Gain regulatory confidence with evidence of audit trails, security controls, user activity, document history and records retention policies.
- Securely Manage Information to Improve Business Efficiency
Paper Vision Enterprise delivers any document, anywhere, anytime-including email. Securely organize, store and retrieve information in the blink of an eye. Control and manage information of any kind in an easy-to-use, easy-to-implement Enterprise Content Management (ECM) system.
PaperVision® Enterprise can run on a single desktop computer or thousands of computers in distributed locations. The same application can reliably scale across multiple application servers, web servers and database servers, all of which can be leveraged, tiered and load-balanced to fit organizations of any size. We prove it every day. Digitech Systems’ own ImageSilo® is the world’s largest known installation of PaperVision® Enterprise. Intelligent Search Easy-to-use, powerful search capabilities allow users to locate any information in seconds. Perform detailed searches with the specified date and value ranges or very broad searches across multiple index fields or projects. Full-text search capabilities pinpoint keywords within the content of the document. Users can also print, export and email documents individually or as a group.
Flexible security controls
PaperVision® Enterprise provides extensive security configurations. Administrators control who can read, change or share documents through multiple security levels that limit users’ information access and system abilities. Data encryption can occur both during transmission and when stored. Records retention and destruction policies, evidence of security controls and extensive audit trails enable companies to comply with government and industry regulations.
By providing powerful check-in/check-out and versioning controls, PaperVision® Enterprise ensures that users are working on the latest, most accurate version without the fear of overwriting each other. PaperVision® Enterprise supports virtually any type of information, including electronic files, paper records, images, print streams, and even email messages. Store and retrieve more than 250 file types in their native file formats. PaperVision® Data Transfer Manager enables companies to maintain a duplicate copy of all data at a separate site for disaster protection. Package all data into a single, encrypted, compressed file and transfer it between sites through FTP or secure FTP.
PaperVision® Enterprise works effortlessly with Microsoft® Office-right out of the box. By implementing PaperVision® Enterprise Tools, users can upload files directly and control document versions using Microsoft Office toolbars and menus. Even better, a point-and-click integration module and API capabilities enable seamless integration with virtually any application. Users won’t have to leave their line-of-business software to store and retrieve critical corporate data. Plus, you’ll enjoy the peace of mind that comes from knowing all your important information is securely managed in the ECM system.
Enjoy 24/7 online data access without additional investment in hardware, software or IT personnel. Outsource Enterprise Content Management (ECM) with this massive, ultra-secure, proven service.
This short video gives you a quick look at how integrating Image Silo® into your workflow can improve your efficiency, enhance customer service and, best of all, can lower your cost of doing business. Learn more by calling David Reagler at 501-525-5752 — or use the form at the top of this page — and we will contact you.
Reduce records management costs
Improve business processes and customer service with instant, online access to information.
Free IT departments from managing growing amounts of data with scalable and maintenance-free storage.
Convert capital expenditures into tax-deductible operating expenses.
Enhance security and compliance
- Implement information policies with multiple layers of security.
- Ensure proper procedures are carried out by automating and tracking compliance processes.Gain regulatory confidence with evidence of audit trails, security controls, user activity, document history and records retention policies.
“Productivity has increased 100-fold. We’re able to access information in almost real time. The reporting structure is excellent. I like the audit trail-especially in healthcare-that’s extremely important. The ability to follow the document allows us to maintain control. ”
John Herndon, Manager of IT, Patient Accounts University of Illinois Medical Center at Chicago
Simplify disaster recovery
- Protect data physically and electronically with controlled access and 24/7 system monitoring.
- Automate data backups by sending encrypted copies of live information to any secure location.
- Recover quickly after a disaster-our centralized location allows you to retrieve critical data from any internet connection.
Conveniently store and access your
data online without capital costs
ImageSilo® is an ultra-secure, on-demand, Enterprise Content Management (ECM) system, offering all the same features and functionality of an on-premise ECM system. Outsource your data storage with ImageSilo, and get secure online access to information anywhere in the world, at any time, instantly-without capital expense or increased administrative burden.
The Freedom of on-demand
ImageSilo® changes the economics of ECM by reducing overall costs and eliminating IT headaches. No capital expenditure for system implementation means a tax-deductible operating expense for your company. Plus, IT departments are spared the burden of maintaining growing data storage. Unlimited users and data storage allow companies to organize all information across multiple projects, departments, and locations.
THE industry leader
Unlike most so-called on-demand solutions offered today, ImageSilo was developed for the on-demand market, meaning customers never compromise features and functionality when choosing the convenience of a hosted ECM. In fact, it was the first on-demand system on the ECM market in 1999 and is recognized as an industry-leading service today. Our core competencies of software development and system and network management make Digitech Systems the best choice for long-term reliability and stability.
Your stored content remains invisible—even to Digitech Systems’ employees. Five layers of security, including transmission security, system security, data security, application security and physical security, guard information at every stage. Data can be encrypted both during transmission and when stored. Records retention and destruction policies, evidence of security controls and extensive audit trails enable companies to comply with government and industry regulations.
By providing powerful check-in/check-out and versioning controls, ImageSilo ensures that users are working on the latest, most accurate version without the fear of overwriting each other. Email, fax and print capabilities are supported, as are migration tools for data portability. ImageSilo supports virtually any type of information, including more than 250 electronic file types, paper records, images, print streams, and even email messages. Easy-to-use, powerful search capabilities allow users to locate any information in minutes.
ImageSilo® works effortlessly with Microsoft® Office. Utilizing PaperVision® Enterprise Tools for ImageSilo®, users can upload files directly and control document versions using Microsoft Office toolbars and menus. A point-and-click integration module and API capabilities enable seamless integration with virtually any application. Users won’t have to leave their line-of-business software to store and retrieve critical corporate data. Plus, you’ll enjoy the peace of mind that comes from knowing all your important information is securely managed in the ECM system.
Uninterrupted information access with 99.9% Uptime Guarantee
Digitech Systems engineers maintain, monitor, and manage all of our software, servers and storage. Elaborate backup strategies maintain data integrity, and multiple redundant systems mitigate the potential for failures affecting information availability.
Call us today at 501.525.5752 or use the contact form above.
About our team
Arkansas Records Management is a professional service company based in Hot Springs, Arkansas. We serve organizations throughout the state including Little Rock. Our staff eats, sleeps, and breathes files, indexed fields, retention schedules, audit trails, scanning, and shredding.
As records become more and more complex, and the task of properly managing your firm's documents become overwhelming tasks, we have the solutions to solve those issues and free up your staff and resources to do more of what you do best.