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Don’t Store Health Records In Self Storage Units!

January 28, 2013

If you are a Covered Entity or Business Associate under HIPAA/HITECH, you are responsible for your health records.

In the American Heath Information Management Association (AHIMA)  newsletter from May 25, 2010, there is an extremely timely and pertinent article that every organization that works with personal health information should read:  Off-site Storage:  No More “Out of Sight, Out of Mind”

To prevent data breaches and manage risks and business impact, you must know all the personally identifiable data your organization holds, and  understand how long you have to keep that data. Failure to protect this information can have tremendous consequences- legal liability, monetary fines, and loss of trust.  This can severely damage your organization’s reputation as well as revenues.

“At Dallas Regional Medical Center in Mesquite, TX, old records stored off-site are only inventoried to the box, says Vickie Boyd, CCS, the facility’s HIM director. The content is unknown other than a range of patient record numbers. Boyd has already negotiated with her off-site storage company the cost of having all individual records inventoried.”

We, at Arkansas Records Management, have a tremendous amount of experience and expertise in making sure all health records are indexed and inventoried and managed in a compliant and affordable manner. 

Don’t hesitate to contact us at any time to answer questions with regard to your organization’s health records.

Scanning, Indexing, Storing, Destruction, and Retention Schedules.  We’re here to roll up our sleeves and help.


David D. Reagler, MBA

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Arkansas Records Management is a professional service company based here in Hot Springs, Arkansas. We serve organizations throughout the state and our staff eats, sleeps, and breathes files, indexed fields, retention schedules, and audit trails. As records become more and more complex, and the task of properly managing your firm's documents is a key and often overwhelming task.

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